The following steps will explain in detail on how to add a new Fixed Asset Contract.
You may already be in the Fixed Assets form, click New button to clear the form so you may enter a new record. If you are at the Main Menu, click on the Accounting topic, then click on Fixed Asset Contract. You will now be brought to the search form for Fixed Asset Contract. Click the New button to open a new fixed asset contract form.
1.The Contract No will be automatically filled in with a unique number based on the starting number that is assigned in the Starting Numbersform. This number is used as a reference for you and VisionCore to help find this transaction later if necessary. It cannot be changed on this form but you can change the numbering sequence in the Starting Numbers form.
2.In the Type combo box, select if this record is related to Contract or Visit.
3.The Asset ID field allows you to select from the list of fixed assets. This field will display all the fixed assets entered in the Fixed Assets form.
4.The Asset Desc field will automatically display the description of the asset selected in the Asset ID field.
5.The Contract Desc field is used to enter a desired description for the contract.
6.The Start Date field is used to enter the date the contract will start. You can use the drop down button to graphically enter a date or you can manually type one.
7.The End Date field is used to enter the date the contract will end. You can use the drop down button to graphically enter a date or you can manually type one.
8.The Contract Type field is used to assign whether the type of contract is monthly or yearly.
9.The Vendor field is used to assign a vendor for the contract. You can select any vendor that has been previously entered in the Vendors form.
10.The Contract Detail field is used to enter the details about the contract.
11.The Contract Amount field is used to enter the amount to be charged for the contract.
12.The Contract Status field is used to assign the contract as new or renew.
13.The Contact Person field is used to enter the contact person for the said contract.
14.The Phone field is where you enter the contact number for the said contract.