Direct Deposit Template
The Direct Deposit Template form can be opened from Payroll menu > Direct Deposit. Select Template as format and click ellipse button found on Template field of the Direct Deposit form. This form is used to configure a template of how paycheck information be generated.
1. In the Template Name field, enter a template name.
2. In the Type field, you have the option Employee and Paycheck. This option will determine how direct deposit template generation will be done especially on how information is sorted and whether or not Batch Header and Batch Footer positions will be available.
•When Paycheck is selected, whatever the sorting you used when direct deposit is generated, the same order will be followed. The Batch Header and Batch Footer positions will not be available.
•When Employee is selected, the sorting will be by batch and where Employee ID is sorted in an ascending manner.
Note that the sorting buttons will not affect the generation part. The sequence will always be Header>Batch Header>Detail>Batch Footer>Footer. However, if a certain type of Position is displayed or is selected more than once, then sorting will work accordingly but for their respective type only..
3. The File Specification field in the grid area is used to create or select a file specification. Click on the dropdown arrow button to display the combo box where you can select from existing file specification. To create a new file specification, key in the name/value and press enter key. You will be prompted with a message that says the value entered is not included in the list, do you want to add it. Click Yes to add.
Click on the ellipse button to open the Direct Deposit Template Part Detail form where file specification properties/configurations are made.
Click on the little x button beside the ellipse button to remove the file specification from the grid area.
Note that value entered on this field must be unique.
4. The Position field is used to set where the selected file specification be positioned. Each option is described in detail below.
•Header – information will be displayed only at the beginning of the generated file
•Batch Header – information will be displayed per employee generated
•Detail – information will be displayed per Paycheck generated and will be under its employee
•Batch Footer – information will be displayed per employee generated
•Footer – information will be displayed only at the end of the generated file
5. The Indicator field is used to enter any value that you would want to be displayed on the Generated File tab provided that Record Type is added in the Direct Deposit Template Part Detail of the selected File Specification.
Toolbar Buttons
Toolbar Buttons perform an action on the current record like adding, deleting or saving.
The New button will clear the form to allow a new direct deposit template to be added.
The Save button will save the selected direct deposit template.
The Undo button will cancel out the last change/s done to the record reverting it to its older state.
The Delete button will delete the selected direct deposit template.
The Print button will will open the Direct Deposit Template Preview, which allows you to review and print.
The Close button will close the Direct Deposit Template form.
Press F1 or click F1-Help button at the bottom left of the form for help on the form that is currently opened.
Related Topics
BB&T- Specifications for NACHA