Payables History

The Payables History form is used to view all your unpaid posted Bills, Debit Memos, Opening Balances and Deposits.  This form is strictly used to quickly view unpaid posted transactions and not pay them.  You would use the Payables form to actually make a payment against one or more transactions.  You have the option to select a vendor from this form and add a new payable by clicking the New button at the top of the form to automatically open the Payables form.  This will automatically create a new Payable and add the selected vendor information with all their unpaid transactions ready for you to take action.

Select a Vendor from the Vendor ID combo box field to review a list all your outstanding transactions for that vendor in the Line Item Detail area.        Each line item displays one unpaid transaction that will display details like the date of the transaction, amount, days past due and so on.  All the Vendors will appear in the Vendor ID combo box and will display every transaction for that vendor.

The Transactions area at the top of the form will allow you to view Unpaid, Paid or All purchase transactions.  Select what you want by clicking on a Radio button before the label. The default will always be Paid when you open this form.

The Currency field is used to assign a default currency for each Payable.  Normally, this will automatically fill in with your default Currency ID setup for the selected vendor in the Vendor form.  You can override the Currency after it fills in if you need to.  If the currency you want to use is not in the list you will have to add it to the Currency Exchange Rate form. You will notice that if you use a different currency other than the default currency set in the Company Preferences form, the Total fields will display a different background color as to what is setup in Company Preferences form.

The Aging Date can be used to set the date you want to view transactions from.  The Aging Date will default to Today's Date, which is what your systems date is set to.

The Ellipse button next to each line item will display the Payables Review form when clicked.  This form will show every payment made with regard to the selected transaction.

The Bill Number field will be automatically filled in with a unique number based on the starting number that is assigned in the Starting Numbers form.  This number is used as a reference for you and VisionCore to help find this transaction later if necessary.

The Bill Total field will display the Bill Total before Discounts and Interest.

The Discount field may or may not display an amount other than zero based on the Terms selected for the Transaction.  You can manually override the amount in this field if you need to.  Basically this field is used to apply any discounts you may receive for paying the transaction off early.  If the transaction has Terms of 2% 10 Net 30 and you pay the transaction off in less than 10 days then VisionCore would automatically enter a 2% discount based on the Date Paid and the transactions Order Date.

The Interest field may or may not display an amount other than zero based on the Terms selected for the Transaction.  You can manually override the amount in this field if you need to.  Basically this field is used to enter any interest you may be charged for paying the transaction off late.  If the transaction has Terms of 2% 10 Net 30 with a 21% APR and you pay the transaction off after the 30 days then interest would be charged.  If you were three months late in paying the transaction then the interest would be 1.75% per month.  This would mean 3 months multiplied by 1.75% for each month late would be a 5.25% interest charge.  The date range for being late is based on the Date Paid and the transactions Order Date fields.  See: Terms
 

The Amount Paid field will display the amount paid.

The Aging field on the Line Item Detail will display either Paid, Current, 30 Days, 60 Days, 90 Days.

Paid means the transaction has been paid in full.

Current means the transaction has not been paid but it is still current and not considered late based on the selected Terms.

Over 30 means the transaction has not been paid in full yet and is now over 30 days late based on the selected Terms.

Over 60 means the transaction has not been paid in full yet and is now over 60 days late based on the selected Terms.

Over 90 means the transaction has not been paid in full yet and is now over 90 days late based on the selected Terms.
 

Toolbar Buttons

Toolbar Buttons perform an action on the current record like adding, deleting or saving.

The New button will open the Pay Bills form to allow a new payable to be added for the selected vendor.

The Find button will enable you to Find payables.

The Close button will close the Payables History form.

Press F1 or click F1-Help at the bottom left corner of the form for help on what this form is all about.