Account Groups
In the Account Groups form you add and group your accounts into groups and sub groups based on how you want your Chart of Accounts to flow for each of the System Account types: Asset, Liability, Equity, Revenue and Expenses.
Example: If your company has a sales, delivery and service department you may wish to track your fuel expenses separately. One way of setting this up would be:
Account Group Sub Group
Expense System
Fuel Expense
Sales Fuel
Service Fuel
Delivery Fuel
As you can see the sub group simply takes the name of the group directly above it in the flow. If you wanted to break it down even further, you could set it up as follows:
Account Group Sub Group
Expense System
Fuel Expense
Sales Fuel
Cars Sales
Trucks Sales
Service Fuel
Cars Service
Trucks Service
Delivery Fuel
Cars Delivery
Trucks Delivery
Form Buttons
Form Buttons perform an action on the current record like adding, deleting or saving.
The New button will open the Account Subgroup form where you can add account group and subgroup.
The Save button will save the changes made in Account Groups form.
The Delete button will delete the selected account subgroup.
The Undo button will cancel out the last change/s done to the record reverting it to its older state.
The Print button will open the Account Groups Preview, which allows you to review and print.
The Refresh button will refresh the Inventory Categories form therefore showing the changes you have just made.
The Structure button will open the Account Structure form where you can view and define a specific account structure.
The Segments button will open the Segment Accounts form where you can view and setup your primary accounts and segment accounts.
The Close button will close the Account Structure form.
Press F1 or click F1-Help button at the bottom left of the form for help on the form that is currently opened.
Notes:
1. You can re-arrange the position of the Account Groups by dragging it onto the desired Account Group or subgroup.
2. System-used account groups like Receivables, Payables, Undeposited Funds, Cash Accounts, Credit Card Accounts and Retained Earnings are not allowed to be deleted.
3. Account groups that are already used in the Chart of Accounts are not allowed to be deleted.
Related Topics
How to add Account Groups and Subgroups