The Credit Card Batch Entry form is used for entering a batch of totaled Credit Card Charges.
This form can be used to add, edit or delete Credit Card batch records. To add new Credit Card Batch Entry, simply click the New button at the top of Credit Card Batch Entry form. To get to the Credit Card Batch Entry form you may click on the Credit Card Batch Entry topic in the Banking menu. If you need to edit existing Credit Card Batch Entry record, just click on the Credit Card Batch Entry topic in the Banking menu which will bring you to the Find Credit Card Batch form. Select the record you want to edit and make any necessary changes to the fields for that record. If the Credit Card Batch Entry is posted it will be necessary to UnPost it prior to making any changes.
The record navigation buttons at the bottom of the form are used to move from one record to another. It also displays how many records are in the Credit Card Batch Entry form and what record you are currently on. Clicking on one of the four buttons will navigate you through your existing data. You may use the Find button to find a specific record.
There are several helpful options that can be set in the Company Preferences form to help make data entry easier and faster. One great feature in the Company Preferences form is to have the text fields displayed a certain way when you enter data so that it is easier to read and more consistent throughout the program. You should also take a look at the Security form > Default Accounts tab and the Starting Numbers form for other related options that can be set.
1.The Bank Account will be filled-in automatically by the first credit card account in the database – arranged by account ID. You can change it by selecting a different account from the combo box where only credit card accounts is displayed if you need to.
2.Bank Name and Balance fields are automatically filled up by the account description and balance of the selected Bank Account.
3.The CC Batch Number field will be automatically filled in with a unique number based on the starting number that is assigned in the Starting Numbers form. This number is used as a reference for you and VisionCore to help find this transaction later if necessary. It can be manually changed on this form as long as it does not duplicate a previous Number.
4.The Batch Total field will display the total of the entry transaction. This field shows the total of all credit card charges.
5.The Reference field is an extra field you can use to help reference this Entry. You can enter any kind of information into this field.
1.The Date field is used to represent when the Entry is created. This date will be filled in automatically with today's date, but can be changed to reflect a different date if you wish. Click the drop down button next to this field to open the miniature calendar form where you can graphically enter the date.
2.In the Payee field you will enter the name of the payee you used your charge card at. If you click on the combo box down arrow button you can review a list of all the contacts entered in the program.
3.In the Account ID field you can select an Account ID that will indicate what type of expense this is for your company. If you click on the down arrow button you can review the various accounts setup in your Chart of Accounts.
4.In the Memo field you can enter any references or notes that pertain to this charge.
5.The Amount field is the amount that you have charged.
6.The Detail button is used to open the form created for the line item. This allows you to enter additional miscellaneous detail for the transaction. Any changes in the form will reflect in Entry detail grid lines. You can also post the and return back to Entry form, the particular posted will be marked as posted in Entry form.
7.The Posted checkbox is read only. This checkbox is used to identify whether or not the specific detail grid line is posted or not. Posted detail grid line will display a checkbox with a check mark.
8.The Total field at the bottom of the form will reflect the grand total of the charge.
Toolbar Buttons perform an action on the current record like adding, deleting or saving.
•The New button will clear the form to allow a new Entry to be added.
•The Save button will save the selected entry.
•The Find button will enable you to Find entry transaction.
•The Delete button will delete the selected entry.
•The Undo button will cancel out the last change/s done to the record reverting it to its older state.
•The Print button will open the report.
•The Post or UnPost button will post or unpost the entry and update the general ledger.
•The Close button will close the Credit Card Batch Entry form.
Press F1 or click F1-Help button in the Status bar for help on how to use the Credit Card Batch Entry form.