General Journal

The General Journal form allows you to enter transactions that aren’t specific to the Checkbook, Sales, Purchases and Inventory transactions.  You use the General Journal to enter those types of transactions that are not readily categorized elsewhere in the program.  Unlike other journals, you provide all the accounting distributions in the General Journal.  You Create New Both debits and credits, and when the amounts balance, you may post the General Journal by clicking the Post button.  VisionCore provides this form for bookkeepers and accountants who are knowledgeable about debits and credits and who prefer to enter certain transactions through journal entry.  If you are unfamiliar with journal entries, consult your accountant before entering and posting any form of journal entries.

This form is also used to enter your Chart of Accounts Opening Balances when setting up a new data file.  See: Chart of Accounts Opening Balances and Adding General Journals.

This form can be used to add or edit records in the general journal form.  To add new general journals, simply click the New button in the Find General Journal or General Journal form.  If you need to edit existing general journals, just select the record you want to edit and make any necessary changes to the fields for that record.  If the record is posted, it will be necessary to unpost it before editing.  For complete details on all the field descriptions for this form and a step-by-step guide on how to enter new general journals, see Adding General Journals.

There is also an Autofill General Journal form - Reference field setting in the User Preferences form - System Tab that when enabled will autofill previous references entered as you type on the Reference field.

The record navigation buttons at the bottom of the form are used to move from one record to another.  It also displays how many records are in the general journal form and what record you are currently on.  Clicking on one of the four buttons will navigate you through your existing data.  You may also use the Find button to find a specific record.

There are several helpful options that can be set in the Company Preferences form to help make data entry easier and faster.  One great feature in the Company Preferences form is to have the text fields displayed a certain way when you enter data so that it is easier to read and more consistent throughout the program.

Toolbar Buttons

Toolbar Buttons perform an action on the current record like adding, deleting or saving.

The New button will clear the form to allow a new journal to be added.

The Save button will save the selected journal.

The Find button will enable you to Find journals.

The Delete button will delete the selected journal.

The Undo button will cancel out the last change/s done to the record reverting it to its older state.

The Print button will print a journal.

The Post or Unpost button will post or unpost the journal and update the general ledger.

The Duplicate button will create a new duplicated general journal.

The Recap button will open the Recap form displaying a preview of what will be added to the general ledger when you click the Post button.

Press F1 or click F1-Help button at the bottom left of the form for help on the form that is currently opened.