Process Pay Groups

The Process Pay Groups form is used to create default paychecks for several employees at one time.  By selecting a Pay Group from the Pay Group combo box all the employees that are setup with that same pay group will be listed.

Follow the steps below to process paychecks for a selected pay group.

1.First select the Pay Group you want to use from the Pay Group combo box.  If no employees are displayed then that means the selected pay group has not been assigned to any employees.  To assign a Pay Group to an employee open the Employees form, click the Detail tab and enter the pay group you want to use in the pay group combo box.

2.Select the checking account you want to use from the Bank ID field.  A default Bank ID will already be filled in based on the Bank Account selected in the Security form > Default Accounts tab.  You can only select a Checking Account from this field.

3.In the Begin Date field enter the first day of the pay period.  VisionCore will figure the ending date based on the employees pay period.  You can click the drop down button next this field to open a miniature calendar that can be used to graphically add the date.

4.Enter the date of the paycheck in the Pay Date field.  You can click the drop down button next this field to open a miniature calendar that can be used to graphically add the date.

5.Enter the next check number for the selected bank account in the Check No field by clicking the little Plus button or manually entering the check number.  You Must enter a check number before you can create the paychecks.  To properly setup the next check number for your checking accounts open the Bank Account Information form and make sure the Next Check Number field is filled in.

6.Select the Employees you want to pay by clicking the Pay check box next to each of the Employee IDs.  To select all the Pay check boxes click the "Select All" button at the top of the form.  To deselect all the Pay check boxes click the "Clear All" button at the top of the form.

7.Filter Zero Hours option will enable you to select only the employees with hours worked based on the Pay Period selected. Once it is checked, all employees with zero hours will be filtered out.

8.When all the fields have been entered correctly and you have checked which employees to pay, click the Paycheck button to create the Paychecks.  When VisionCore has finished creating the paychecks a completion message will appear displaying how many paychecks were created.  Open the Paychecks form to edit and Post the paychecks.

Toolbar Buttons

Toolbar Buttons perform an action on the current record like adding, deleting or saving.

The Paychecks button will create a new paycheck for each selected employee.

The Select All button will select all the listed employees to be paid by checking the Pay check box.

The Clear All button will deselect all the listed employees to be paid by unchecking the Pay check box.

The Close button will close the form.

Press F1 or click F1-Help button at the bottom left of the form for help on the form that is currently opened.