Paychecks
The Paychecks form is used to create and edit employee paychecks. You can enter employee earnings and hours worked along with the taxes to be withheld and any deductions.
You will notice at the top of this form four tabs, which display various parts of the paycheck. It is like having four forms connected together for each paycheck. You will also notice that the Paycheck ID, Employee ID, Period, Pay Date, Bank ID, Check No and Job ID fields at the top of the form remain there in all the tabs so you always know what employee and paycheck you are working on when switching between the tabs. The four tabs are listed below and described in detail in other areas of the documentation.
The Paycheck Tab shows you the important paycheck information. See: Adding Paychecks
The Detail Tab shows all other related paycheck data that could not fit on the Paycheck tab. See: Adding Paychecks
The History Tab shows you all the employees past paychecks. See: Paycheck History
•The Attachment tab shows the files attached for this particular employee paycheck.
This form can be used to add or edit records in the paychecks form. To add new paychecks, simply click the New button at the top of this form. If you need to edit existing paychecks, just select the record you want to edit and make any necessary changes to the fields for that record. For complete details on all the field descriptions for this form and a step by step guide on how to enter new paychecks, See: Adding Paychecks
The record navigation buttons at the bottom of the form are used to move from one record to another or from. It also displays how many records are in the paycheck form and what record you are currently on. Clicking on one of the four buttons will navigate you through your existing data. You may also use the Find button to find a specific record.
There are several helpful options that can be set in the Company Preferences forms to help make data entry easier and faster. One great feature in the Company Preferences form is to have the text fields displayed a certain way when you enter data so that it is easier to read and more consistent throughout the program.
Toolbar Buttons
Toolbar Buttons perform an action on the current record like adding, deleting or saving.
The New button will clear the form to allow a new paycheck to be added.
The Save button will save the selected paycheck.
The Find button will enable you to Find paychecks.
The Delete button will delete the selected paycheck.
The Undo button will cancel out the last change/s done to the record reverting it to its older state.
The Print button will open the Print Checks form where you can choose the style and type of check format you wish to print.
The Post or Unpost button will post or unpost the Paycheck and update the general ledger.
The Info button will open the Bank Account Information form and display the selected account information.
The Reissue button will open the Reissue Check form where you can specify the reissued check's information. See Reissue Paycheck.
The Recalc button will recalculate all the taxes and deductions on the selected paycheck.
The Timesheet button, depending on the option set in the Company Preference form > Payroll tab, will copy the time sheet/time clock data of the employee entered through Weekly Timesheet or Time Clock form using the payroll period dates in the period field.
The Recap button will open the Recap form displaying a preview of what will be added to the general ledger when you click the Post button.
The Close button will close the form.
Press F1 or click F1-Help button at the bottom left of the form for help on the form that is currently opened.
Related Topics
Attachments Tab in other VisionCore Forms