Receive Payments
First, click on the Sales topic in the Main Menu. Then click on Receive Payments. Now a form appears with the label, "Find Receivables." This is a search form that you may use to find existing receivables. Click the New button at the upper left hand corner of the form to open the "Find the Customer for this Receivable." This is a search form that you may use to find a particular receivable. Find and select the Customer you would like to receive payments from. Once you have selected the Customer, click on Open Selected button, or simply double click on the highlighted record.
The Receive Payments form is where you can enter payments made by a customer for posted transactions they have placed. This form will only display Posted transactions since Unposted transactions are considered incomplete. Inside this form you will see all outstanding transactions and balances for a specific customer. You have the ability to manually enter payments to any transaction or automatically apply payments to the oldest transactions.
The Receive Payments form is used to add payments made by a single customer. To add a new payment, simply click the New button at the top of this form. If you need to edit existing payments, go to the Received Payments form and select the record you want to edit and make any necessary changes to the fields for that record. The receivable will be posted and it will be necessary to unpost it prior to making any changes. For complete details on all the field descriptions for this form and a step by step guide on how to Create New Customer Payment, or receivable See: Adding Receivables.
The record navigation buttons at the bottom of the form are used to move from one record to another. It also displays how many records are in the customer payment form and what record you are currently on. Clicking on one of the four buttons will navigate you through your existing data. You may use the Find button to find a specific record.
There are several helpful options that can be set in the Company Preferences form to help make data entry easier and faster. You should also take a look at the Security form > Default Accounts tab and the Starting Numbers form for other related options that can be set.
Toolbar Buttons
Toolbar Buttons perform an action on the current record like posting or closing.
The New button will clear the form to allow a new customer payment to be added.
The Save button will save the selected customer payment.
The Find button will enable you to Find receivables.
The Delete button will delete the selected customer payment.
The Undo button will cancel out the last change/s done to the record reverting it to its older state.
The Post or Unpost button will update the general ledger See: Posting Receivables or Unposting Receivables.
The Return button will create a new customer payment from the current Posted Payment for funds returned and mark it "Returned Payment". The payment will be reversed and the payment info and memo fields will be marked with "- NSF". This will also mark the original receivable with the words "Original Returned Payment". When you Post the add Returned Payment, VisionCore will once again show that customer owing you money for the selected transaction and back out the entries in your General Ledger.
The Recap button will open the Recap form displaying a preview of what will be added to the general ledger when you click the Post button.
The Close button will close the Receive Payments form.
Press F1 or click F1-Help at the bottom left corner of the form for help on what this form is all about.
Related Topics
Return Payments with Undeposited Account selected