Vendor Opening Balances

The Vendor Opening Balance form is primarily used when you are initially setting up a company and need to enter existing balances you owe for your vendors.  You can navigate through this form and see all of your vendors that were entered in using the vendors form.  You must make sure all your vendors have already been entered into the vendors form before you can enter any opening balances for them.

The first thing you should notice at the top of this form is that it is a two-tabbed form.  This main vendor opening balance information will be displayed in the General tab and all the opening balances made to that vendor will display in the History tab.  It is like having two forms connected together for each vendor opening balance.  You will also notice that the Bill Number, Vendor ID, Date and Currency fields at the top of the form remain there in both tabs so you always know what vendor opening balance you are working on when switching between the two tabs.

This form can be used to add, edit or delete records in the vendor opening balance form.  To add new vendor opening balances, simply click the New button at the top of this form.  If you need to edit existing vendor opening balances, just select the record you want to edit and make any necessary changes to the fields for that record.  If the Vendor Opening Balance is posted it will be necessary to unpost it prior to making any changes.  For complete details on all the field descriptions for this form and a step by step guide on how to enter new vendor opening balances. See: Adding Vendor Opening Balances.

The record navigation buttons at the bottom of the form are used to move from one record to another.  It also displays how many records are in the vendor opening balance form and what record you are currently on.  Clicking on one of the four buttons will navigate you through your existing data.  You may use the Find button to find a specific record.

There are several helpful options that can be set in the Company Preferences form to help make data entry easier and faster.  One great feature in the Company Preferences form is to have the text fields displayed a certain way when you enter data so that it is easier to read and more consistent throughout the program.  You should also take a look at the Security form > Default Accounts tab and the Starting Numbers form for other related options that can be set.

Toolbar Buttons

Toolbar Buttons perform an action on the current record like adding, deleting or saving.

The New button will clear the form to allow a new vendor opening balance to be added.

The Save button will save the selected vendor opening balance.

The Find button will enable you to Find vendor opening balances.

The Delete button will delete the selected vendor opening balances.

The Undo button will cancel out the last change/s done to the record reverting it to its older state.

The Print button will open the Print Checks form where you can print a check.

The Post or Unpost button will Post or Unpost the vendor opening balance and update the general ledger.

The Vendors button will open the Vendors form to the selected vendor.

The Vendor Notes button opens the Vendor Notes form where you can view any notes about the selected vendor.

The Recap button will open the Recap form displaying a preview of what will be added to the general ledger when you click the Post button.

The Close button will close the Vendor Opening Balance form.

Press F1 or click F1-Help button at the bottom left corner of the form for help on what this form is all about.