Write Checks
In the Write Checks form you can issue a check from one of your bank accounts. This form is setup to resemble an actual check and is rather easy to fill out. The write checks form is not to be used to pay Bills, Vendor Bills or anything to do with the payables area of the program. These items get paid through the Pay Bills form. A check can be issued from one of your bank accounts through the Purchasing module in the program. When you create Payables you will be able to view and print the checks that were created from the Payables form in the Write Checks form. If you need to issue a check directly for something other than a payable, you should use this form. An example would be writing a check for a miscellaneous expense item like packing materials, office supplies and so on or any other expense that has nothing to do with your vendors or payables.
You could of course use the Write Check to enter any write check transactions. Many people are confused on when to use the Write Check form so this explanation was created to explain how easy it is to use. It also takes it a step further by providing you with a detailed register of the entered transactions in the Bank Account List form. This provides you with a much easier and more graphical way of viewing the history of your account.
This form can be used to add or edit records in the write checks form. To add new write checks, simply click the New at the top of this form. If you need to edit existing write checks, just select the record you want to edit and make any necessary changes to the fields for that record. For complete details on all the field descriptions for this form and a step by step guide on how to enter new write check you can go to the Adding Write Checks topic.
The record navigation buttons at the bottom of the form are used to move from one record to another. It also displays how many records are in the write checks form and what record you are currently on. Clicking on one of the four buttons will navigate you through your existing data. You may also use the Find button to find a specific record.
There are several helpful options that can be set in the Company Preferences forms to help make data entry easier and faster. One great feature in the Company Preferences form is to have the text fields displayed a certain way when you enter data so that it is easier to read and more consistent throughout the program.
Toolbar Buttons
Toolbar Buttons perform an action on the current record like adding, deleting or saving.
The New button will clear the form to allow a new write check to be added.
The Save button will save the selected write check.
The Find button will enable you to Find write checks.
The Delete button will delete the selected write check.
The Undo button will cancel out the last change/s done to the record reverting it to its older state.
The Print button will open the Print Checks form where you can choose the style and type of check format you wish to print.
The Post or Unpost button will post or unpost the Write Check and update the general ledger.
The Info button will open the Bank Account Information form and display the selected Bank Account information.
The Void button will void a write check. This button will be disabled when the write check is posted. For posted write checks, it must be unposted before it can be voided.
The Recap button will open the Recap Transaction form displaying a preview of what will be added to the general ledger when you click the Post button.
The Close button will close the form. You can also press Ctrl+F4 or click the X button at the upper right corner of the form.
Press F1 or click F1-Help button at the bottom left corner of the form for help on what this form is all about.
Related Topics
Payment Date Column in Write Check
Issuing a Check based on Customer Credit or Overpayment