Employee Opening Balance

The Employee Opening Balance form is used to enter paycheck totals from previous paychecks.  You can enter employees total earnings and hours worked, taxes and deductions for the year.  This form is laid out exactly like the Paychecks form.  In fact all the fields work the exact same way except that any data entered into the opening balance form should be a sum of all the employees paychecks during the current year.

You will notice at the top of this form three tabs, which display various parts of the paycheck.  It is like having three forms connected together for each paycheck.  You will also notice that the Paycheck ID, Employee ID, Period, Pay Date, Bank ID, Check No and Job ID fields at the top of the form remain there in all the tabs so you always know what employee and paycheck you are working on when switching between the tabs.  The three tabs are listed below and described in detail in other areas of the documentation.

The Paycheck Tab shows you the important employee opening balance information.  See: Adding Employee Opening Balance

The Detail Tab shows all other related employee opening balance data that could not fit on the Paycheck tab.  See: Adding Employee Opening Balance

The History Tab shows you all the employees past opening balances along with any current paychecks.  See: Paycheck History
 

This form can be used to add or edit records in the employee opening balance form.  To add new employee opening balance, simply click the New button at the top of this form.  If you need to edit existing employee opening balance, just select the record you want to edit and make any necessary changes to the fields for that record.  For complete details on all the field descriptions for this form and a step by step guide on how to enter new employee opening balance, See: Adding Employee Opening Balance.

The record navigation buttons at the bottom of the form are used to move from one record to another.  It also displays how many records are in the paycheck form and what record you are currently on.  Clicking on one of the four buttons will navigate you through your existing data.  You may also use the Find button to find a specific record.

There are several helpful options that can be set in the Company Preferences forms to help make data entry easier and faster.  One great feature in the Company Preferences form is to have the text fields displayed a certain way when you enter data so that it is easier to read and more consistent throughout the program.

Toolbar Buttons

Toolbar Buttons perform an action on the current record like adding, deleting or saving.

The New button will clear the form to allow a new employee opening balance to be added.

The Save button will save the selected employee opening balance.

The Find button will enable you to Find employee opening balance.

The Delete button will delete the selected employee opening balance.

The Undo button will cancel out the last change/s done to the record reverting it to its older state.

The Post or Unpost button will post or unpost  the Employee Opening Balance and update the general ledger.

The Recalc button will recalculate all the taxes and deductions on the selected employee opening balance.

The TimeSheet button will open the Weekly Timesheet form and display the selected employee information.

The Recap button will open the Recap form displaying a preview of what will be added to the general ledger when you click the Post button.

The Close button will close the form.

Press F1 or click F1-Help button at the bottom left of the form for help on the form that is currently opened.

Related Topics

Create New Employee Opening Balance

Adding Employee Opening Balance